The Independent Committee is tasked with maintaining the democratic and financial legitimacy of the association. It consists of two to three persons and is the only committee appointed by the General Assembly. It therefore acts as representative of the members of the association. They:

  • Have the right of initiative to propose financial recommendations to the Board;
  • Conduct one audit, including a review of finances, per semester. This report is published before and presented at the GA at the end of the semester, or directly after the semester;
  • Make financial recommendations, which are proposed and voted upon during the GA at the end of the semester, or directly after the semester;
  • Check voting procedures during GA’s, except for when the vote pertains to one of their audits.

The members of the Independent Committee also act as confidants. When something happens within the association and a member does not feel safe to handle the matter themselves, they can talk to one of the confidants. When further action is needed, the Independent Committee can be asked to act as a mediator between the parties. This also includes the board.

Appointment
The appointment of the Independent Committee follows a different procedure than regular committees. First, an open vacancy is issued and received by the board, after which all applicants will be introduced by the board to the General Assembly. A regular voting procedure in the General Assembly from which the appointment of at least two applicants as members of the Independent Committee will follow. In cases where the General Assembly deems the Independent Committee to require a third member, then a member may make a motion to include a third person in the Independent Committee. The third person will be elected via a vote at the General Assembly.

Please note: the text above is a copy of articles 43-46 of the Rules of Procedure. Therefore, the text on this page is non-binding. For official documentation, please consult the statutes here.

Contact

To be appointed
independent@extramuros.nl